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Discover the steps and phases of an ERP implementation process

Explore the implementation process

SAP Business One is a powerful and affordable business solution that is specially adapted for small and medium-sized companies. It integrates all key parts of the business such as finance, purchasing, manufacturing and sales, but is flexible enough to meet custom requirements with various migration and configuration tools, add-ons and software development kit, Software Development Kit (SDK).

If a comprehensive implementations methodology and the right tools are used, the installation and implementation of SAP Business One can be completed in a quick and easy way. We use a project and implementation methodology developed by SAP: “SAP Business One Accelerated Implementation Program”. With the help of the steps in this methodology, we can ensure that the project is both safe and efficient. Even though each project is unique in its nature, the steps always function as a cornerstone.

The implementation process is divided into several phases. Below we describe what each phase focuses on, in order for us to carry though a fast and efficient ERP implementation together. Our recommendation is that addons and further development are not implemented during the initial phase of the project. If needed, this will be carried out during a second implementation phase.

Phase 1: Project Preparations

During this phase, the team prepares and engages in a kickoff meeting for the project and goes through initial planning and preparation for the implementation of SAP Business One. Although each SAP Business One project has its own specific goals, scope and priorities, the steps in the preparation phase help to identify and plan the primary areas that need to be considered. This includes technical aspects as well as project management issues. The SAP Business One software us delivered during this phase, and a preliminary installation of a test system is completed. Key users of the system will start their e-learning.

The project group will consist of Project Manager and responsible consultant/consultants from SEIDOR Nordics, as well as Project Manager and function managers from the Customer. A close dialogue between the project managers will take place throughout the project, to ensure that the outcome will be as intended.

Project Management

Phase 2: Process optimization & completion of integrations/addons

These two processes take place in parallel. Workshops are conducted with a focus on fine-tuning, data migration templates, as well as planning and implementation of data reading. When these have been completed, as well as the set up and installation of customized solutions, a so-called “walk-through” exercise is carried out in the system. It means that each key user shows the project group how their processes are performed in the system. They have completed their education, and they have been involved in setting up and approving the processes before the exercise is carried out.

Phase 3: Testing

Workshops are carried out, where test plans and test scenarios are established. All business processes must be tested. The phase is complete when all processes are approved and all data is in place. In this phase, all users are trained in the approved and completed solution.

Business Intelligence

Phase 4: Go-Live & Support

During this phase, we will make sure that all data that is going to be transferred in the transition is being loaded and in place. Checks are made so that data, users and systems are ready for the first sharp transaction. This is done via a number of checklists.

After this, the phase of “continuous optimization” begins, during which the production support team monitors the system and solves problems that arise in the daily use of the system. Specific change management routines are established and continuous training of end users is carried out. We offer a number of different hourly billing options, where you get access to consultants and / or developer to help continue developing your system. In addition, we offer a support package, where you can use the support service freely for a fixed monthly cost.